About the ACLU of Kansas

The American Civil Liberties Union (ACLU) of Kansas is a non-profit and non-partisan organization dedicated to preserving and advancing the civil rights and legal freedoms guaranteed by the United States Constitution and the Bill of Rights. The ACLU of Kansas works in the state legislature, the courts, and local communities to protect the rights of all people living in Kansas. The organization’s work includes efforts to strengthen and defend First Amendment rights, voting rights, reproductive rights, racial justice, LGBT rights, immigrants’ rights, stopping government surveillance, and reforming the criminal legal system. The ACLU of Kansas often works in broad-based coalitions made up of individuals and organizations from across the political, partisan, and ideological spectrum. The ACLU of Kansas is an affiliate of the national American Civil Liberties Union, has an annual budget of approximately $2 million, and has more than 30,000 supporters across the state. The headquarters of the ACLU of Kansas is in Overland Park, Kansas.

 

The ACLU of Kansas comprises two separate corporate entities, the American Civil Liberties Union of Kansas and the ACLU Foundation of Kansas. Both entities have the same overall mission and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. The ACLU Foundation of Kansas is a 501(c)(3) non-profit corporation that primarily engages in litigation and public education. The ACLU of Kansas is a 501(c)(4) non-profit corporation that primarily engages in lobbying and advocacy.

 

Position Overview

The Development Associate at the ACLU of Kansas is responsible for providing administrative support in all facets of the organization’s resource development work including membership, major gifts, planned giving, events, foundation relations, and donor services.

The Development Associate will manage the donor database, so must be somewhat familiar with database functionality and reporting, as well as have keen attention to detail. They will also process and acknowledge gifts/donations, coordinate donor mailings, and help plan events.  The Development Associate may also support grant writing and administration. Because the position is both external and internal facing, they should be proficient in providing friendly customer service to diverse constituencies in the state of Kansas and be able to work as part of a team in a collaborative, cross-functional environment.

 

Primary Responsibilities

Manage/Execute Development Operations – 50%

  • Maintain proficiency in ACLU nationwide constituent relationship management systems, including research and reporting tools.
  • Enter all contributions in the donor database and produce donation acknowledgement letters in a timely and personalized manner.
  • Provide superior customer service to supporters seeking information, changes to contact preferences, etc.
  • Work with the Operations Department to coordinate timely deposits, reconciliation with accounting records, and audit support.
  • Ensure that donor database is accurate and up to date. Perform data clean-up projects to ensure records are accurate and consistent. Record donor information and interactions.
  • Produce recurring reports and mailing lists from donor database.
  • Coordinate with Field and Communications staff to share member lists and donor engagement records for the purpose of ensuring a seamless constituent experience.

 

Implement annual fund and membership engagement activities – 35%

  • Acknowledge and welcome new members.
  • Coordinate logistics, venue, catering, and invitations for donor/member events.
  • Draft/design donor communications, including direct appeals and informational newsletters
  • Coordinate/execute mailings. 
  • Update development content on website.

 

Support major gifts, planned giving, and foundation giving programs – 15%

  • Assist Development Director, Donor Relations Manager, and Executive Director in managing a portfolio of approximately 100-200 potential major donors by maintaining donor records and producing reports.
  • Assist in identifying potential major donor and planned giving prospects.
  • Research foundation prospects and maintain accurate foundation records, including online charity profiles.
  • Assist development and program staff in preparing grant applications.
  • Ensure accurate record-keeping of grant application materials, deadlines, payment schedules, and required reports.

 

Qualifications

  • Attention to detail to ensure accuracy in communications, data entry, and reports
  • Ability to juggle and prioritize many concurrent tasks, adapt quickly to changing priorities, and meet moving deadlines
  • Ability to assess systems and processes to improve efficiency and effectiveness
  • Ability to provide friendly customer service
  • Ability to identify sensitive situations and handle with discretion
  • Ability to work well with people and as part of a team in a collaborative environment
  • Ability to build genuine, meaningful relationships with people from diverse backgrounds
  • Experience with database functionality and ability to apply logic to troubleshoot database issues and enhance database capabilities
  • Intermediate proficiency in MS Outlook, MS Word, and MS Excel
  • Intermediate written communication skills with the ability to write engagingly

 

Preferred Qualifications

 

  • Understanding of the purpose and inner workings of a nonprofit development department
  • Skilled at designing and pulling reports from a donor database and the ability to see and analyze trends, and calculate and interpret results
  • Advanced written communication skills with the ability to write persuasively
  • Advanced proficiency in MS Excel
  • Proficiency with MS mail merge functions
  • Experience with Constituent Relationship Management (CRM) software, preferably Salesforce
  • Basic experience in graphic design
  • Basic experience in event management
  • Experience working within an integrated advocacy model
  • Experience in communications for a civil liberty and/or social justice issue-centered organization

 

Compensation

The starting salary for this position is $48,000. The ACLU of Kansas offers excellent benefits, including medical and disability insurance (fully paid by employer), a 401(k)-match program, and generous vacation, holiday, and sick leave.

 

Application Procedure

To apply, send a cover letter, resume, and writing sample and three references via email to:

Vanessa Phipps,
Sr. Human Resources Consultant

[email protected]

Include in the  subject line: “Development Associate.” In your cover letter, please indicate where you learned of this posting.

 

Deadline

Applications will be accepted until the position is filled. No phone calls or in-person applications, please. The ACLU of Kansas strongly encourages formerly incarcerated individuals to apply.

Applicants will be reviewed beginning immediately and will be accepted until the position is filled, at which time the job announcement will be removed from our website. Applications will be accepted until the position is filled. No phone calls or in-person applications, please. The ACLU of Kansas strongly encourages formerly incarcerated individuals to apply.


This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU of Kansas reserves the right to change the job description and/or posting at any time without advance notice.

The ACLU of Kansas is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU of Kansas encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, or veteran status. The ACLU of Kansas undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.