Timeline: Open until posting is removed. For best consideration, please apply by June 15.
Job Summary
The Development Associate (the Associate) at the ACLU of Kansas is responsible for providing administrative support in all facets of the organization’s resource development work including membership, major gifts, planned giving, events, foundation relations, and donor services.
The Associate will manage the donor database, so must be somewhat familiar with database functionality and reporting, as well as have keen attention to detail. The Associate will process and acknowledge gifts/donations in a timely and personalized manner, coordinate donor mailings, and help plan events.  The associate may also support grant writing and administration. Because the position is both external and internal facing, the Associate should be proficient in providing friendly customer service to diverse constituencies in the state of Kansas and be able to work as part of a team in a collaborative, cross-functional environment.

Reporting Relationship and Organizational Impact

  • Reporting Structure:
    • Immediate Supervisor: Donor Relations Manager  
    • Department Head: Development Director
  • Manager or Non-Manager Role: Non-Manager
  • Bargaining Unit Status:  This position is part of the bargaining unit.


Professional and Personal Competencies

  • Ability to communicate clearly and cordially in written and spoken format
  • Attention to detail to ensure accuracy in communications, data entry, and reports
  • Ability to juggle and prioritize many concurrent tasks, adapt quickly to changing priorities, and meet moving deadlines
  • Ability to assess systems and processes to improve efficiency and effectiveness
  • Ability to provide friendly customer service
  • Ability to identify sensitive situations and handle with discretion
  • Ability to work well with people and as part of a team in a collaborative environment
  • Ability to build genuine, meaningful relationships with people from diverse backgrounds


  • Ability to understand and work within an integrated advocacy model


  • Experience with database functionality and ability to apply logic to troubleshoot database issues and enhance database capabilities
  • Intermediate proficiency in MS Outlook, MS Word, and MS Excel, including mail merge functions


  • Skilled at designing and pulling reports from a donor database and the ability to see and analyze trends, and calculate and interpret results
  • Advanced written communication skills with the ability to write engagingly and/or persuasively
  • Advanced proficiency in Excel
  • Experience with Constituent Relationship Management (CRM) software, preferably Salesforce
  • Familiarity with basic website content updating
  • Basic experience in event management
  • Understanding of the purpose and inner workings of a nonprofit development department



  • High School Diploma, GED, or successful completion of pre-hire math and writing assessment


  • Associates or Bachelors degree, in any field

Duties and Responsibilities
Manage/Execute Development Operations – 35%

  • Maintain proficiency in ACLU nationwide constituent relationship management systems, including research and reporting tools.
  • Enter all contributions in the donor database and produce donation acknowledgement letters in a timely and personalized manner.
  • Provide superior customer service to supporters seeking information, changes to contact preferences, etc.
  • Work with the Operations Department to coordinate timely deposits, reconciliation with accounting records, and audit support.
  • Ensure that donor database is accurate and up-to-date. Perform data clean-up projects to ensure records are accurate and consistent. Record donor information and interactions.
  • Produce necessary reports and mailing lists.

Manage membership and member relations – 30%

  • Acknowledge and welcome new members.
  • Produce recurring reports from donor database.
  • Coordinate with Advocacy and Communications staff to share member information and donor engagement records for the purpose of ensuring a seamless constituent experience.
  • Coordinate logistics, ticketing, sponsorships, venue, catering, and invitations for donor/member events.
  • Assist in drafting/designing donor communications and coordinate/execute mailings. 

Support major gifts, planned giving, and foundation giving programs – 30%

  • Assist Development Director, Donor Relations Manager, and Executive Director in managing a portfolio of approximately 100-200 potential major donors by maintaining donor records and producing reports.
  • Assist in identifying potential major donor and planned giving prospects.
  • Research foundation prospects and maintain accurate foundation records, including online charity profiles.
  • Assist development and program staff in preparing grant applications.
  • Ensure accurate record-keeping of grant application materials, deadlines, payment schedules, and required reports.

Administrative Support – 5%

  • Perform occasional reception duties including receiving deliveries and office guests.
  • Update development content on website.
  • Other duties as assigned.

Working Conditions

  • This job is primarily sedentary work, which requires extended periods of sitting and/or standing in an office setting.
  • This job occasionally requires lifting up to 30 pounds, standing for extended periods, and other event-related activities.
  • Ability to adjust schedule to work or attend occasional evening/weekend events.

Travel Status

  • Occasional travel in the state of Kansas. Very limited travel in the United States.

Additional Information

  • The starting salary for this position is $48,000.
  • The ACLU of Kansas offers an excellent benefits package including employer paid health, dental, vision, disability, and life insurance, 401k match, 14 paid holidays, a generous paid vacation/sick leave policy, and a flexible work schedule (as appropriate for the position).
  • To apply for this position, forward your resume and cover letter to Ms. Vanessa Phipps at [email protected].

About the ACLU of Kansas
The ACLU of Kansas is a non-profit and non-partisan organization dedicated to preserving and advancing the civil rights and legal freedoms guaranteed by the United States Constitution and the Bill of Rights. The ACLU of Kansas works in the state legislature, the courts, and local communities to protect the rights of all people living in Kansas. The organization’s work includes efforts to strengthen and defend First Amendment rights, voting rights, reproductive freedom, racial justice, LGBTQ rights, and immigrants’ rights, stopping government surveillance, and reforming the criminal justice system. The ACLU of Kansas is an affiliate of the national American Civil Liberties Union, has a current staff of 11, an annual budget of approximately $1.9 million, and more than 30,000 supporters across the state.

The ACLU of Kansas comprises two separate corporate entities, the American Civil Liberties Union of Kansas and the ACLU Foundation of Kansas. Both entities have the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. The ACLU Foundation of Kansas is a 501(c)(3) non-profit corporation that primarily engages in litigation and public education. The ACLU of Kansas is a 501(c)(4) non-profit corporation that primarily engages in lobbying and advocacy.
 More information about the ACLU of Kansas is available at www.aclukansas.org.
The ACLU of Kansas is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU of Kansas encourages applications from all qualified individuals without regard to arrest or conviction, race, color, religion, gender, gender identity or expression, sexual orientation, age, national origin, marital status, citizenship, disability, and veteran status.

Job Type: Full Time

Salary Range: $30,000 - 49,999